Last updated: [December 2025]
1. Who we are
The Overland Guide Association (“we”, “us”, “our”) operates the website https://theoga.info.
We are committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Contact details:
Email: admin@theoga.info
2. What personal data we collect
We may collect and process the following types of personal data:
- Contact information (such as name and email address) when you contact us or submit an enquiry
- Membership or enquiry information you voluntarily provide
- Technical data, such as IP address, browser type, and device information (see Cookies section)
We do not collect special category data (such as health, religion, or political views).
3. How we use your data
We use personal data only where lawful and necessary, including to:
- Respond to enquiries or communications
- Administer membership or association-related matters
- Improve and maintain the website
- Ensure site security and prevent misuse
- Visitor comments may be checked through an automated spam detection service.
We do not use personal data for automated decision-making or profiling.
4. Lawful basis for processing
Under UK GDPR, we process personal data on the following lawful bases:
- Consent – where you have given clear permission
- Legitimate interests – to operate and improve our website and services
- Legal obligation – where required by law
5. How we store and protect your data
We take appropriate technical and organisational measures to protect your data against loss, misuse, or unauthorised access.
We only retain personal data for as long as necessary for the purpose it was collected, or to meet legal requirements.
e.g. If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
6. Sharing your data
We do not sell or rent your personal data.
We may share data only with:
- Service providers essential to website operation (e.g. hosting providers)
- Authorities where legally required
All third parties are required to respect data protection laws.
7. Your data protection rights
Under UK GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Restrict or object to processing
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office (ICO)
ICO website: https://www.ico.org.uk
8. Changes to this policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page